How do I add exclusion dates to my schedules?

This article will walk you through the steps for adding closure dates to your schedules. Dates can be directly to individual schedules or you can create a custom calendar that can is be applied across multiple schedules simultaneously

Tip: We recommend setting up and reviewing custom calendars at the start of every term or year to ensure you have the latest exclusions dates included.

Important: Exclusions can be used to indicate specific dates when scheduled activities will not take place, such as during a half-term break.

For last minute changes or cancellations to a scheduled session, please read our 'How do I cancel or edit a session' for guidance on how to do this.

How to Create a Custom Calendar for Exclusions

Steps

Navigate to Home > Settings > Schedules
Click on the Exclusion dates tab and click on the 'Add Exclusion Calendar' button
Give your calendar a name, for example 'School holidays' or 'Winter break' and Save

Use the 'Add a single date' and 'Add a date range of date' date picker to select all dates you need to add to your calendar
- After selecting a date or date range, click on "Save" to add it to your calendar. You can come back to this page at any time to add more exclusion dates to the calendar, and it will update all schedules to which it has been applied.

Adding the exclusion/holiday calendars to your schedules

Once you have created an exclusion calendar, you can apply it to your existing schedules in the ways detailed below.

From Settings > Schedules > Exclusion Dates

Select the 'Apply Calendar to Schedules' button
Tick the checkbox next to the schedules you wish to assign the exclusion dates to
- You can use the 'Select all' button to highlight every schedule
Click 'Assign'

Note: This will tie the schedule to that custom calendar. Any changes made to the custom calendar will affect this schedule.

How to add schedule-specific exclusions

If you have a single schedule that requires its own exclusions, you can add the exclusion dates directly to the schedule.

Adding an exclusion calendar

Navigate to Settings > Schedules
Click the 'edit schedule' icon
Navigate to the 'Excluded dates' tab
Select the Calendar
Click Save

Adding individual dates

Navigate to Settings > Schedules
Find the schedule you'd like to add this and under "Action" click the edit schedule icon:
Click "Excluded dates"
Input the date range or add individual exclusion dates
Click the icon to save the individual dates
Click the blue 'Save' button to update and close the schedule