How do I record attendance?

Once you have classes or events running on a schedule you can start to record attendance

Recording attendance

Attendance can be recorded by those with Full Admin Access or those with the Coach's role who have been assigned to the calendar entries.

Steps:

  • Navigate to Home > Timetable/Fixtures 
  • Select a day running activities from the calendar and then click on the calendar entry you want to access

  • Open the Attendance menu from the left sidebar to activate the attendance register

  • Select your attendees
  • Choose the relevant mark from the side menu

Note: Attendees will show a 'Reserved' status in the register view to indicate the contact has a pending order. A reserved person will still occupy a space in the class capacity.

Recording attendance with the QR scanner

Attendance can also be recorded using the QR scanner. 

Steps:

  • Navigate to Home > Timetable/Fixtures 
  • Select a day running activities from the calendar and then click on the small tick box in the top-right corner
  • Open the Attendance menu in the sidebar > Select QR Scanner

  • The QR scanner will then load on the screen. Your device camera must be enabled

Side Note: QR codes can also be loaded from the local delivery by clicking on the 'Load QR code' button in the bottom right.


Attendance Tile Icons

  • Medical Information - Access members medical information, this can be included on the registration forms for the class or event
  • Payment Status - This icon will indicate whether the member has paid, not paid, or if payment is pending (In progress)
  • Notes - You can choose to view or edit the custom data (internal field information) for the member
  • Photography Consent - A quick indication of whether an member has given consent for their photo to be taken at the session. This consent can be included on the registration forms for the class or event

Note: You can view full information for each of these by opening the contact's record.